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SPA OVARIUM<\/strong> is committed to protecting all personal information collected and used in the management of its activities.<\/p>\n PURPOSES OF INFORMATION COLLECTION<\/strong><\/p>\n All persons working with, for or on behalf of SPA OVARIUM<\/strong> are required to respect the confidentiality of personal information and the right to privacy of every individual, in accordance with the Privacy Act, when collecting, using, disclosing, retaining or disposing of personal information in the performance of their duties. POLICY STATEMENT<\/strong><\/p>\n Personal information under the custody or control of SPA OVARIUM<\/strong> is only created, collected, retained, used, disclosed and disposed of in a manner that complies with the Privacy Act. We respect the privacy rights of individuals whose personal information is in our possession, in accordance with these requirements.<\/p>\n PERSONAL INFORMATION<\/strong><\/p>\n Personal information is defined as any information or combination of information that relates to a natural person and allows that person to be identified. Personal information does not include an individual’s name, business title, business address, business telephone number or business e-mail address.<\/p>\n Personal information must be protected regardless of the nature of its medium or form: written, graphic, audio, visual, computerized or other.<\/p>\n CONSENT<\/strong><\/p>\n The organization obtains the written consent of an individual in the following situations:<\/p>\n Obtaining an individual’s consent to the collection of personal information does not replace or establish the authority to collect such information under the Privacy Act; rather, the organization must ensure that the personal information to be collected is directly related to and demonstrably necessary for the organization’s regulatory activities.<\/p>\n COLLECTION OF PERSONAL INFORMATION<\/strong><\/p>\n Personal information may only be collected or created (e.g., the assignment of a licence number or the imposition of licence restrictions constitutes the creation of personal information) under the following conditions:<\/p>\n To determine whether personal information is directly related to a regulatory activity, consult the policies that require or authorize the collection of personal information. The organization’s policies provide guidance and advice on the need to collect personal information to enable the organization to meet its objectives. Before collecting or creating new personal information, the organization must :<\/p>\n The organization collects or creates personal information intended to be used for administrative purposes directly from the individual concerned, except when :<\/p>\n We limit the collection, use and disclosure of your personal information to the purposes we have identified to you. Your personal information may only be accessed by certain authorized persons, and only for the purposes for which they have been designated.<\/p>\n DISCLOSURE OF PERSONAL INFORMATION<\/strong><\/p>\n Personal information held by the organization will not be disclosed without the consent of the individual concerned or unless disclosure is authorized or required under the Privacy Act.<\/p>\n Any person subject to this policy must :<\/p>\n RETENTION OF INFORMATION<\/strong><\/p>\n We retain your personal information for as long as necessary to fulfill the purposes for which it was collected. We must destroy this information in accordance with the law and our records retention policy. When we destroy your personal information, we take the necessary steps to ensure its confidentiality and that no unauthorized person has access to it during the destruction process.<\/p>\n ACCURACY<\/strong><\/p>\n The organization takes reasonable steps to ensure that personal information is as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used, and to minimize the possibility that inaccurate or incomplete information may be used to make a decision that directly affects an individual.<\/p>\n The organization has documented procedures allowing individuals to request correction of their personal information when they believe there has been an error or omission.<\/p>\n We do not routinely update personal information unless it is necessary to fulfill the purposes for which it was collected. The degree of accuracy, currency and completeness of personal information will depend on the input you provide on the consent to collection form.<\/p>\n RESPONSIBILITY<\/strong><\/p>\n We are responsible for personal information in our possession or custody, including information we entrust to third parties for processing. We require these third parties to maintain this information in accordance with strict confidentiality and security standards.<\/p>\n Our Privacy Officer oversees this Privacy Policy and related processes, as well as the procedures to be followed to protect this information.<\/p>\n Our staff is informed and properly trained on our privacy policies and practices.<\/p>\n SECURITY MEASURES<\/strong><\/p>\n The organization is required to protect personal information in its custody or control from such risks as unauthorized access, collection, use, disclosure or disposal, by taking reasonable security measures. These include a combination of technical, administrative and physical safeguards. The reasonableness of policies and practices governing the governance of personal information security measures takes into account such factors as the sensitivity, amount, distribution, format and method of storage of the information to be protected.<\/p>\n We have implemented and continue to develop rigorous security measures to ensure that your personal information remains strictly confidential and is protected against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.<\/p>\n These security measures include organizational measures such as restricting access to what is necessary; backing up and archiving data using an external system, etc.); and technological measures such as the use of passwords and encryption (for example, frequent password changes and the use of firewalls).<\/p>\n ACCESS TO PERSONAL INFORMATION<\/strong><\/p>\n The organization requires that access to personal information be role-based and limited to the minimum amount of information required for authorized purposes.<\/p>\n The organization monitors access to and use of personal information in order to promptly detect cases of inappropriate or unauthorized access to or processing of personal information by means such as The organization requires service providers to comply with the organization’s legal obligations relating to the processing and protection of personal information, and service providers are required to comply with this Privacy Policy.<\/p>\n REQUEST FOR ACCESS TO INFORMATION AND AMENDMENTS<\/strong><\/p>\n Subject to the exceptions set out in the Privacy Act, any individual may access, review or receive a copy of his or her personal information held by the organization by submitting a written request to that effect to the organization’s Privacy Officer.<\/p>\n We will provide you with such information within a reasonable time from the date of receipt of the written request. A reasonable fee may also be charged for processing your request. Under certain circumstances, we may refuse to provide you with the requested information. Exceptions to your right of access include the fact that the information requested concerns other individuals, that the information cannot be disclosed for legal, security or copyright reasons, that the information was obtained in the course of a fraud investigation, that the information can only be obtained at prohibitive cost, or that the information is the subject of litigation or is privileged.<\/p>\n When we hold medical information about you, we may refuse to communicate it directly to you and ask that it be sent to a health professional you have designated to communicate it to you.<\/p>\n You may verify the accuracy and completeness of your personal information and, if necessary, request that it be amended.<\/p>\n Any request for amendment will be processed within a reasonable period of time.<\/p>\n Requests for access to or modification of personal information may be sent to the address below:<\/p>\n PRIVACY OFFICER<\/strong><\/p>\n Antonia Couture<\/strong><\/span> COMPLAINTS AND QUESTIONS<\/strong><\/p>\n You may contact the Privacy Officer at the above address. TRAINING AND AWARENESS-RAISING<\/strong><\/p>\n The company promotes best practices and respect for transparency and privacy rights in a number of ways:<\/p>\n Privacy information sessions, reminders at team meetings, training for her staff, a privacy action plan, a logbook, etc.<\/p>\n APPLICATION<\/strong><\/p>\n If for any reason you feel that the company has not adhered to these principles, please notify us by contacting our Privacy Officer. We will then take the necessary steps to identify and correct the problem within a reasonable timeframe. Mention \u201cPrivacy\u201d in the subject line.<\/p>\n POLICY UPDATE<\/strong><\/p>\n This policy must be reviewed every three years. It must also be updated in the event of any substantial change in legislation or regulatory requirements.<\/p>\n Updated: January 16, 2025<\/p>\n [\/et_pb_text][et_pb_divider color=”RGBA(255,255,255,0)” _builder_version=”4.24.1″ _module_preset=”default” custom_margin=”0px||200px||false|false” global_colors_info=”{}”][\/et_pb_divider][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":" Corporate Governance PolicySPA OVARIUM is committed to protecting all personal information collected and used in the management of its activities. PURPOSES OF INFORMATION COLLECTION All persons working with, for or on behalf of SPA OVARIUM are required to respect the confidentiality of personal information and the right to privacy of every individual, in accordance with the Privacy Act, when collecting, using, disclosing, retaining or disposing of personal information in the performance of their duties.duties. POLICY STATEMENT Personal information under the custody or control of SPA OVARIUM is only created, collected, retained, used, disclosed and disposed of in a manner that complies with the Privacy Act. We respect the privacy rights of individuals whose personal information is in our possession, in accordance with these requirements. PERSONAL INFORMATION Personal information is defined as any information or combination of information that relates to a natural person and allows that person to be identified. Personal information does not include an individual’s name, business title, business address, business telephone number or business e-mail address. Personal information must be protected regardless of the nature of its medium or form: written, graphic, audio, visual, computerized or other. CONSENT The organization obtains the written consent of an individual […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":" Suggested text: <\/strong>Our website address is: https:\/\/www.spaovarium.com.<\/p> Suggested text: <\/strong>When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.<\/p> An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https:\/\/automattic.com\/privacy\/. After approval of your comment, your profile picture is visible to the public in the context of your comment.<\/p> Suggested text: <\/strong>If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.<\/p> Suggested text: <\/strong>If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.<\/p> If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.<\/p> When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select "Remember Me", your login will persist for two weeks. If you log out of your account, the login cookies will be removed.<\/p> If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.<\/p> Suggested text: <\/strong>Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.<\/p> These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.<\/p> Suggested text: <\/strong>If you request a password reset, your IP address will be included in the reset email.<\/p> Suggested text: <\/strong>If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.<\/p> For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.<\/p> Suggested text: <\/strong>If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.<\/p> Suggested text: <\/strong>Visitor comments may be checked through an automated spam detection service.<\/p>","_et_gb_content_width":"","footnotes":""},"class_list":["post-60836","page","type-page","status-publish","hentry"],"yoast_head":"\n
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auditing.<\/p>\n
antonia@ovarium.com
(514) 271-7515 ext. 108<\/p>\n
All complaints concerning the protection of personal information should be forwarded to the Privacy Officer at the above address. We will investigate all complaints. If a complaint is found to be justified, we will take appropriate measures, including, if necessary, amending our policies and practices.<\/p>\n\n
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